Due to the pandemic that is forcing businesses to change their work habits remote work and virtual board meetings seem to remain in the future. Digital meetings can be adapted to the needs of attendees, allowing them to be a part of the meeting without worrying about quarantine periods or travel restrictions. They also cut down on costs for flights and hotels.
Online meetings are easy to create and are becoming more frequent for mission-driven companies who wish to ensure that their communications remain open despite the COVID-19 crisis. But, it’s essential to be aware of the potential pitfalls associated with digital meetings, so you can avoid them and ensure that your online board meetings are as efficient as you can.
The most important consideration is the platform you use for your virtual or hybrid board meetings. Choose one with a Waiting Room feature that protects your meeting from participants who are not authorized and only allows participants who have been invited by the host or co-host. Train your board members so they are aware of the technology.
Encourage your board members to make use of a headset or speakerphone for the duration of meetings. Also encourage them to clear and organize their home office to appear more camera-ready. Remove personal photos and other distracting objects. Also, remind them to sit in a chair rather than lying on their bed or on their couch to help them look more presentable and professional during the meeting. Also, encourage them to speak up at the start of the meeting, so that everyone can be able to hear them and begin the meeting with a positive attitude.
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